N.B: Important note for all for Engage Victoria reporting dashboards:
IP data was not being collected prior to the first of March 2023. Therefore, when the start of the date range is set prior to the first of March 2023, the following widgets won't display any data:
Count card - unique participants
Rate card - informed rate
Rate card - participation rate
Visitor activity graph - unique participant metric
Summary tables - unique participant metric
Additionally, the IP Hash field in the submission export of any participation tool will not show any values.
Reporting on project activity and engagement
In addition to your main dashboard, there is also a reporting dashboard per project. It behaves the same way as your main dashboard but limits the view to the individual project you are looking at. Customise reporting widgets and set the date range from the project dashboard in the same way you would for your main dashboard.
This section details the functionality of project dashboard, and how to customise this dashboard. Within projects, you can also access the individual participation tool dashboards that provide analytics on individual participation tool level. For more information on participation tool reporting.
Find a project dashboard
To find a project dashboard:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Update date ranges for your project dashboard
You can choose a preset date range for your project dashboard data, or set a custom range.
To update the date range:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
At the top of the project dashboard, you’ll see a series of date ranges: 7 days, 30 days, 90 days, and Custom. Dates shown will be 7 days by default.
To set a custom date range, click Custom. A calendar will appear. Choose your start and end dates, then click Apply.
Add, edit or remove project dashboard widgets
District Engage allows you to get important insights about your consultations quickly and easily, right from your dashboard. Personalise your data visualisations and choose what is important to you through adding and editing widgets.
To add a new widget to your project dashboard:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Next to the date ranges, click Settings.
To add a widget, click on the widget name. This will display the widget options. Click here for more information about widgets.
Set your options for the widget, then click Add widget. To cancel, click Close settings. Note: you do not need to save your project to save these changes.
To edit an existing widget on your project dashboard:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Scroll down to the widget you want to update.
Click on the three dots in the upper right corner of the widget box, and select Edit.
Update your options for the widget, then click Save widget. To cancel, click the close icon in the upper right corner. Note: you do not need to save your project to save these changes.
To remove an existing widget on your project dashboard:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Scroll down to the widget you want to delete.
Click on the three dots in the upper right corner of the widget box, and select Remove. Note: clicking Remove automatically deletes the widget.
Update widget display
The way in which widgets are being displayed on your project dashboard can be customised by dragging and dropping the widgets around.
To reorder your widgets:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Hover over a widget until your cursor changes to the drag and drop icon, and then click and hold to drag and drop the widget where you want it to be. Note: you don’t need to save your project to save these changes.
Users can also update the display options of individual widgets in terms of size, theme, and position.
To update the display of an individual widget:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Scroll down to the widget you want to update.
Click on the three dots in the upper right corner of the widget box, and select Edit.
Update the Size, Theme, or Group, then click Save widget. To cancel, click the close icon in the upper right corner. Note: you do not need to save your project to save these changes.
Exporting project dashboard data
To export the data displayed on your project dashboard:
Log in via your District Engage website.
In the top-level menu bar, click Projects. This will show you all projects you currently have access to.
Click on a project to open it. The default screen is your project dashboard.
Next to Settings button, click Download data button. An Excel with the raw data displayed on your project dashboard will start downloading.
To export an image (PNG or SVG) of an individual graph or chart on your dashboard:
Navigate to your Dashboard.
Scroll down to the graph or chart you want to export into an image.
Click on the download icon on the upper right hand side of the graph or chart.
