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Creating and sharing a project preview link
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Updated 2 months ago

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   As a project manager or engagement manager, you may need to send a draft page for review outside of the system so that non-authenticated users can preview a project before it is published.

When users access the shareable preview link, they have the ability to navigate to other tabs, such as the **Participate** tab or the **Updates** tab. They can then preview all content created within these tabs, including both published and draft content.

Create a shareable project preview link
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To create a shareable preview link to the latest internal version of your project:

1. While logged in, use the top-level menu to navigate to the **Projects** tab.
2. Click on the project for which you would like to create a shareable preview link.
3. On the project overview page, click the **three dots** next to the Frontend button.
4. From the dropdown, click **Shareable preview link**.
5. A pop-up window will appear. To create a new project shareable preview link, click **Create Preview Link**. This link can be shared with anyone and it expires after 14 days from its creation.
6. To share the link, click **Copy to Clipboard**. This will save the link to your clipboard for pasting it wherever you wish to share it.

*Note: you may not have permissions to create a shareable preview link as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.*

*Note: If you have a published item (e.g., a survey, page, or timeline stage) inside your project and you create a new draft version of that item, the shareable preview link will still display the current published version. Any updates or changes made to the item that are saved as a draft will not be visible in the shareable preview link until those changes are published.*

![](https://downloads.intercomcdn.com/i/o/956897258/3bcd1355ba26309159b50197/A___B___Engage_Victoria.png?expires=1716864300&signature=c2911c02f6bb7ebfaa55b75b5b4a7a100b220d9c19ea6bb2647f8cf146e817b2)

Delete a shareable project preview link
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There may be instances where a shareable preview link needs to be deleted prior to its expiration date.

When a user tries to access a deleted preview link, there will be different outcomes depending on whether the user is authorised to view this project or not:

- If the user accessing the deleted preview link is authorised to view this project, the user will be navigated to the latest internal version of the project.
- If the user accessing the deleted preview link is not authorised to view this project, the user will be navigated to an error page.

To delete a project shareable preview link:

1. While logged in, use the top-level menu to navigate to the **Projects** tab.
2. Click on the project whose preview link you wish to delete.
3. On the project overview page, click the **three dots** next to the Frontend button.
4. From the dropdown, click **Shareable preview link**.
5. A pop-up window will appear. To delete the project shareable preview link, click on the **Delete** button.

*Note: After deleting a preview link, you can always create a new one if needed. This new link will have a fresh 14 day expiry period.*

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